WAEC 2017/18 OFFICE PRACTICE ANS

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Waec 2017 Office Practice Obj And Theory Answers – May/June Expo

OFFICE PRACTICE OBJ
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1a)Chairman

1b)The Main business of the meeting.

1c)Any other business.

1d)correction and adoption. After the reading of the minute the Chairman calls for either an amendment or an adoption of the minutes. If a member observes any mistake, he may raise a point of correction and if will be corrected.

2a)
-Incoming mails
-i)Receiving the mail- Generally mails are received once or twice a day delivered by the postman.
ii)Sorting the mail- Sorting of letters means grouping of letters on definite order.
iii)Opening the mail- In small organization lettersare opened by the officer or head clerk.
iv)Scrutiny of the contents- After the letters are opened, the contents are removed from the envelopes and are scrutinised.
v)Date stamping- After proper scrutiny, the date stamping of letter is done. Sometimes the date and time of receipt is stamped on the letter.

2b)
i)Address Placement- Placement of the address on the face of an envelope should conform to the following USPS specifications
ii)Good Labeling- All outgoing mail needs to clearly identify the sender and the recipient.
iii)Office Mail Movement- To collect outgoing mail effectively, you need a “reverse tree” systemfor collecting all outgoing mail and getting it to one or more send-off points whereyour company hands it over to couriers for the postal service or a shipping company.
iv)Internal Collection- Assign one or more employees to collect mail and packages from all designated bins and rooms, for sorting and processing in the central mail room.
v)Pickup Times- Outgoing mail accrues throughout the day, and if a given piece of mail hits the bin late, it won’t go out until the next business day.

7a)
i)Dependability
ii)Technology Skills
iii)Organizational Ability
iv)Positive Attitude
v)Good Listening

7b)
i)newspaper- a printed publication (usually issued daily or weekly) consisting of folded unstapled sheets and containing news, articles, advertisements, and correspondence.
ii)Internet- is the global system of interconnected computer networks that use the Internet protocol suite (TCP/IP) to link devices worldwide.
iii)trade journal- a publication covering, and intended to reach, a specific industry or type of business.
iv)magazine- is a publication, usually a periodicalpublication, which is printed or electronically published (sometimes referred to as an online magazine).
v)encyclopedia- a book or set of books giving information on many subjects or on many aspects of one subject and typically arranged alphabetically.

4a)Annual general meeting is the Gathering of the directors and stockholders (shareholders) of every incorporated firm, required by law to be held each calendar year.
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6a)computer is a device that can be instructed to carry out an arbitrary set of arithmetic or logical operations automatically.
6b)i)hard disk
ii)drive
iii)motherboard
iv)video card
v)keyboard
vi)monitor

6c)i)Communication- Office staff are able to pass information throughout the office quickly and effectively, as most office setups have an alert system on individual computers when a message or e-mail is received.
ii)Data Storage- Files are easily retrievable through search functions, and hard drives can hold unprecedented volumes of files and data. For offices with large databases, such as governments, charities or other member-based associations
iii)Networking- Office networking, or the creation of an office intranet, means that a common database of files is accessible to all users.
iv)Productivity- in the office increase productivitynot only in areas such as word processing, data management and information access, but also in information creation, collation and ultimately storage.

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